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Job Opportunity: Event Development Coordinator:Job description:
Event Development CoordinatorDevelops revenue streams by planning, organizing, and executing prosperous events, meetings, and conferences at Union College, with the greatest attention to outstanding customer service. Partners with the Director of Special Events and Conferences to market and sell the use of college facilities to generate budgeted revenue goals.Event Development Coordinator Pay Status and Classification: Non-exempt, Regular full-time manager: Director of Special Events and Conferences Position Purpose:Develops revenue streams by planning, organizing, and executing prosperous events, meetings, and conferences at Union College, with the greatest attention to outstanding customer service. Partners with the Director of Special Events and Conferences to market and sell the use of college facilities to generate budgeted revenue goals. Essential Responsibilities and tasks: » Event Planning: Manages work assignments for support service as it pertains to meetings and/or events (i.e. location, room set ups, food, transportation, audio visual arrangements), develops and cultivates working relationships with vendors to ensure customer satisfaction, manages room assignments through scheduling software, develops and manages summer program revenue, and supervises event activity (may require evening and weekend availcapability). » Customer Service and Communication:Provides excellent customer service to clients, and event attendees, ensuring that they have a positive practice and their needs are met. Communicates event details to all stakeholders, including staff, vendors, and attendees, verifying that all parties have the necessary information. » Relationship Building and Marketing: Maintains existing clients to increase repeat business opportunities. Cultivates new clients by marketing conference services to external organizations. Manages department web pages and social media presence. Develops responses to proposals and estimates and follows up appropriately on all proposals. » Team Development, Innovation, & Supervision: Contributes ideas, input, and support to Union Special Events and Conference and other activities that impact the success of the department. Seeks out, applies, and shares knowledge of special events logistics, trends, and innovations. » Administrative:Responsible for accounts payable for event vendors and accounts receivable for client invoices. Administers contract cycle (create, negotiate, approve, execute), develops program plans, monthly and quarterly reports and forecasts. Generates reports on profitcapability of potential events for discussion with the Director of Events and Central Scheduling. Offers to help colleagues during busy times and for overlapping responsibilities. Qualifications required » Bachelor's degree in hospitality, event/business management, or a related field and/or a combination of significant education, training, certifications, and/or 3-5 years of related work practice. » Previous customer service practice, preferably in the events industry. Demonstrated capability to build and maintain positive relationships. » Exceptional interpersonal and communication expertise to interact with varied constituencies. » capability to lift 30 pounds. » capability to move between buildings and walk for extended periods. » Technically proficient and practiced in working with systems and applications. These include software platforms for scheduling, space planning and logistics through software tools. » capability to work flexible hours, including weekends and evenings, as needed. » A general knowledge of sound, lighting and video systems. » capability to travel may be required for trade shows, conferences, etc. » Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals. » Able to anticipate, deliver on, and exceed the expectations of clients, students, faculty, alumni, and fellow staff colleagues, etc. » Able to introduce and drive innovation in ways small and large. » Able to proactively identify and pursue significant learning and professional development opportunities and apply new knowledge, insights, and expertise to enhance results. Compensation: The hourly range for this job offer is $25-28 per hour.Except for functions with a set rate of pay, the wage/income of the finalist selected for this function will be set located on a variety of factors, including but not limited to departmental budgets, qualifications, practice, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting. Job location: Schenectady, NY We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a prosperous candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications. We offer exceptional benefits including: » Generous Vacation, Sick, and Personal Time » Winter Recess Break in Addition to Paid Holidays » Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts) » Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs » Employee Scholarships toward Certifications, Seminars, Training and Professional Development » Pre and Post Tax participation in a 403(b) Retirement Plan » income Continuation Program in the event of Discapability » Tuition Assistance Program for Employee, Spouse and/or Dependents Background Checks: In conformity with our , finalists for hire will undergo a background check that includes education, employment, and criminal convictions. E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Lgain more about and your . Skills:
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