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Job Opportunity: Administrative Coordinator Hybrid (Office of Intellectual Proper:Job description:
Administrative Coordinator Hybrid (Office of Intellectual ProperWho we areWhy Rensselaer? Join Rensselaer Polytechnic Institute's dynamic global community of changemaker including some of the world's leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and an IBM Quantum One computer - the first university-located quantum computer in the U.S. Are you ready to change the world? Apply now! Job Summary The Administrative Coordinator provides administrative and operational support for the Office of Intellectual Property and Technology Licensing (IPTL) and serves as primary point of contact for internal and external stakeholders. The Administrative Coordinator performs a variety of advanced administrative tasks. Opportunity exists for a hybrid work arrangement tasks include: » Serve as primary point of contact for internal and external stakeholders. Receive and process mail and deliveries. » Assist IPTL staff to facilitate operations using enterprise-wide Institute systems and IPTL systems including running and reviewing reports. » Support with purchasing and related tasks for the IP portfolio. tasks may include but are not limited to recording and depositing IP revenues and patent reimbursements and filing law firm invoices. » Provide office support by organizing and maintaining paper files, ordering, and maintaining office supplies, and monitoring the general electronic mailbox by electronically filing e-mails and forwarding e-mails/documents to appropriate staff for follow-up. » Support the Associate Director, Intellectual Property Manager, and Licensing Associate in reviewing documentation for completeness, collecting inventor signatures, and following up with inventors on outstanding items. » Assist the Associate Director and Intellectual Property Manager with patent-related matters such as receiving and processing documentation from the United States Patent and Trademark Office, attorney firms, and inventors. Under the guidance of the Associate Director and Intellectual Property Manager, receives, processes and securely files patent certificates. » Assist Licensing Associate with gathering documentation and scheduling inventor interviews. » Assist the Associate Director in managing strategic initiatives and performance planning. Coordinate timely assignment, follow-up, and completion of performance initiatives. Maintain a follow-up system for IPTL leadership abilities and staff to ensure completion. » Research, prioritize, and follow up on incoming issues and concerns addressed to the Office of Intellectual Property and Technology Licensing. Collaborate with the Associate Director to triage and provide appropriate assistance and responses. » Other tasks as assigned. Minimum Qualifications 5 or more years in related practice in an office setting, to include organizing and supporting the activities of professional and leadership abilities within the office, managing priorities, handling routine office operations matters, and handling the administrative and transactional details related to the business. significant combinations of education, training and practice may be considered. Preferred Qualifications Minimum expertise, expertise, and Abilities • Requires excellent customer service expertise • Proficient with MS Office Suite or similar word processing, spreadsheet, email and database applications. • Requires excellent organizational and interpersonal expertise • capability to interact with others in a professional and effective manner • capability to manage multiple projects at the same time • Strict attention to detail • capability to work independently and as part of a team • capability to anticipate and solve problems • capability to prioritize, plan, and organize Shift Business Hours: Monday - Friday. Hybrid work arrangement is available. TravelLocal travel between campus locations only Driving Incidental driving possible, but not required Starting income/Rate Expected hiring range: $20.00 - $24.51 per hour Pay transparency disclosure: The selected candidate's income will be determined located on factors that include the available budget, internal equity, and the final candidate's qualifications, practice, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting. Application instructions Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, Contact Us by Email address: careers@rpi.edu Job Posted Date Applications will be accepted until the position is filled. Total Compensation and Benefits Information Rensselaer's Total Compensation Program is designed to provide reliable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit . Skills:
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