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Health Professions Program & leadership abilities in Medicine Administrati:Job description:
Health Professions Program & leadership abilities in Medicine AdministratiProvides organizational and clerical assistance to ensure the smooth operation of both the HPP and LIM programs, while also assisting the Dean of Studies with broader academic administrative responsibilities. This is a full-time, 37-hour-per-week position that typically allocates approximately 30 hours per week to supporting the Health Professions and LIM programs and approximately 7 hours per week to supporting the Dean of Studies.Work Days: Monday-Friday Shift Start/End Time: 8:30 am-4:54 pm with an hour lunch Hours Per Week: 37 Weeks Per Year: 52 Pay Status and Classification: Non-exempt, Regular full-time. Work Job location: this job offer is an onsite function is not eligible for a hybrid work schedule. manager: Dean of Studies Position Purpose: The administrative adjunct for the Health Professions and leadership abilities in Medicine(LIM) program provides organizational and clerical assistance to ensure the smooth operation of both programs, while also assisting the Dean of Studies with broader academic administrative responsibilities. This is a full-time, 37-hour-per-week position that typically allocates approximately 30 hours per week to supporting the Health Professions and LIM programs and approximately 7 hours per week to supporting the Dean of Studies. Primary responsibilities include managing schedules, coordinating meetings and events, maintaining student records, staying up to date on program policies, changes and standards, financial tracking and budgeting, and communicating with prospective, current and graduated students. In addition to program- specific tasks, the function includes supporting connected administrative tasks and special projects related to the Dean of Studies office. this function requires strong organizational expertise, attention to detail, and the capability to support faculty and staff in the execution of program objectives. Essential Responsibilities and tasks: Office Support: Health Professions and LIM Program » Serves as the first point of contact for visitors. Manages all office communications and newsletters. Monitors general office inbox to sort and direct emails. Assists during meetings recording and organizing content. Keeps an organized file system of communication between program directors and key stakeholders/students. » Maintains/updates websites for both programs, ensuring information is current and accessible; facilitates document storage and sharing between Union and outside partners for both programs. » Manages inventory and orders office supplies as needed. » Manages office budgets through multiple cost centers and supervises office expenses/purchases/reimbursements. Develops a working expertise of Workday to process payments, reconcile transactions, and complete finance tasks. Prepares budget reports and assists with financial planning. Dean of Studies » Assist with administrative office needs (e.g. budget reports, reconciling workday transactions, website maintenance). Administration: Health Professions and LIM Program » Manages all office logistics regarding events, committee meetings, workshops, and office-sponsored programs/events (i.e. room reservations, dining services, instructional technology or any other campus contacts necessary for organizing events). » Develops and maintains spreadsheets to track student progress and results. Maintains student files and portfolios/credential files for professional school candidates and current LIM students with dual Clarkson enrollment. Updates alumni tracking documents. » Manages time-sensitive committee letter submissions to professional schools; maintains records of materials sent and acexpertisements from professional school application services. » Maintains student database and updates census quarterly; runs queries as needed. » Assists with preparation of assessment data, acceptance reports and LIM Policy & Promotions materials. » Remains up-to-date on program policies and procedures as well as keeping a clear record of policy changes for each program, including through Union College, partner schools and the State Education Department. » Serves as a primary liaison between the programs and Union College Registrar as well as oversight for communication regarding program and graduation requirements. Communicates with program directors and students directly when issues arise. Dean of Studies » Assist with administrative scheduling. » Support administrative tasks related to academic programs and processes (e.g. transfer credit requests, fourth course waivers, internship notation forms). » Assist with special projects (e.g. Steinmetz Symposium, first-year course registration). » Offer support to other Dean of Studies staff as assigned, depending on seasonal or emergent needs. Additional items: » Exercises discretion with highly confidential information on a everyday basis. » Hires, trains, supervises, and supervises payroll for work-study students. Qualifications required » Associates Degree and 3-5 years of administrative support practice, or a combination of significant education, training, certifications, and/or work practice. practice working in a higher education and a small liberal arts environment is preferred. » Strong communication expertise and proficiency in software programs including Microsoft Word, Excel, Google Suite, Power Point, and Adobe Acrobat are required. » practice and expertise in reading and writing of programmatic documents as well as proficiency in student record keeping and financial management. » capability to exercise exceptional judgment, ensure strict confidentiality of sensitive and protected student information, and demonstrate outstanding professionalism in a range of situations. » capability to foster and enhance a thriving, culturally diverse, and inclusive learning community, while promoting a sense of belonging among students, alumni, faculty, and staff colleagues. » capability to support in calming and deescalating students, parents, or others in high stress situations. » capability to anticipate and meet the expectations of program directors and program students(current, prospective and alumni). » The capability to introduce and drive in4novation in ways small and large. » capability to work independently under general supervision in a flexible work environment, take initiative on projects, and prioritize competing demands. » The capability to proactively identify and pursue significant learning and professional development opportunities and apply new expertise, insights, and expertise to enhance results. Compensation: The hourly range for this job offer is $19.00-$21.00per hour. Except for functions with a set rate of pay, the wage/income of the finalist selected for this function will be set located on a variety of factors, including but not limited to departmental budgets, qualifications, practice, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting. Job location: Schenectady, NY We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a prosperous candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications. We offer exceptional benefits including: » Generous Vacation, Sick, and Personal Time » Winter Recess Break in Addition to Paid Holidays » Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts) » Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs » Employee Scholarships toward Certifications, Seminars, Training and Professional Development » Pre and Post Tax participation in a 403(b) Retirement Plan » income Continuation Program in the event of Discapability » Tuition Assistance Program for Employee, Spouse and/or Dependents Background Checks: In conformity with our , finalists for hire will undergo a background check that includes education, employment, and criminal convictions. E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Lgain more about and your . Skills:
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