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Receptionist - Office adjunct:Description de l'offre:
Receptionist - Office adjunctJOB DESCRIPTIONAre you personable and enjoy helping others? If so, we want to speak with you.Independent Living, Inc., a progressive and dynamic cross-discapability services organization and a leader in the provision of peer services in the Hudson Valley region is seeking to hire a Receptionist/Office adjunct in Monticello. The Receptionist/Office adjunct will be responsible for various office tasks to include but not be limited to assisting the Program Manager, maintaining inventory, a professional working environment and the upkeep of the front office operations and processes. High school diploma or equivalent; some college preferred. Two years front office or administrative practice, preferred. Bi-lingual English/Spanish, preferred. Individuals with disabilities encouraged to apply. tasks AND RESPONSIBILITIES INCLUDES BUT ARE NOT LIMITED TO: » Maintains a high ethical and professional working environment in conformity with the Independent Living philosophy. » Maintains the upkeep of front office operations and processes. » Responsible for triage of consumers as needed. » Answers all incoming calls using proper phone etiquette and excellent communication expertise. Forwards all calls to the appropriate staff member with a polite and cheerful attitude. » Retrieves and forwards all general voicemail messages to the appropriate staff in an efficient and timely manner. » Warmly interacts with all consumers, staff and public as the initial contact. Greets all individuals entering the agency in a pleasant and professional manner. » Assists with public relations and marketing activities as needed. » Assists Program Manager to ensure coverage when a staff person is absent. » Sorts and distributes inbound and outbound mail in a timely manner. Also assists staff with outgoing mail support. » Maintains inventory of ALL supplies and orders as needed. » Facilitates operation of all office equipment including but not limited to computer technology, telephone system, fax machines, copiers, etc. » Maintains Office Management files, including program binders. » Monitors Employee Sign In and Sign Out logs and Visitor Sign-In sheets on a everyday basis. » Responsible for data entry process of consumer intakes, emergency supplies, and assists the Program Manager with monthly reports from the database. » Ensures compliance of van schedules, lists of approved drivers, keys, and vouchers for gas card purchases. » Schedules and maintains van and conference room reservations in Outlook as per employee requests. » Maintains contact listing in Outlook. » Assists in updating and maintaining agency databases. » Provides clerical support to Monticello site employees as needed. » The above list of responsibilities is not intended to be all inclusive, other responsibilities and/or training may be assigned or required. SHIFT: » Monday through Friday 9:00am-5:00pm BENEFITS: » 401(k) » Health insurance » Dental insurance » Vision insurance » Life insurance » Flexible Spending Account (FSA) » Paid time off QualificationsQualifications required» High school diploma or equivalent; some college preferred. » Two years front office or administrative practice, preferred. » Bi-lingual English/Spanish, preferred. » Honesty, respect for diversity, high personal standards, language, and behaviors reflecting such values and the Independent Living philosophy. » Must be dependable, resourceful, and possess problem-solving expertise. » Organized and meticulous with proven capability to handle multiple tasks in a fast-paced environment. Must be a team player with a positive can-do attitude. » Demonstrated capability to recognize the need for and facilitate connections between consumers and IL and other discapability related services. » Must maintain confidentially pertaining to all aspects of Center operations including, but not limited to, consumer confidentiality. » Excellent customer service expertise. » Strong computer expertise. Proficiency in MS Office (Outlook, Word, Excel and PowerPoint). » Excellent written and verbal communication expertise. » Excellent telephone and typing expertise. Por favor, ayudanos a crear un sociedad libre sin barreras! Help us create a barrier-free society! practiceProfil / Compétences:
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