Détails de l'offre |
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Purchasing adjunct - Part Time:Description de l'offre:
Purchasing adjunct - Part Time»» BASIC FUNCTIONS AND RESPONSIBILITIES: Assists the Director of Finance, Director of Purchasing, Purchasing Manager and the Purchasing Coordinator in their tasks in conformity with SBI Policies and Procedures. to execute these tasks in a confidential manner. adjunct function to include, but not limited to, computer processing of Purchase Orders, Accounting functions, research materials and quotations, place orders as assigned, make copies, monitoring print inventory. ESSENTIAL JOB FUNCTIONS: » Types, files, answers phone, makes copies, and acts as an Administrative adjunct for the Director of Finance, Director of Purchasing, Purchasing Manager and Purchasing Coordinator. » Gathers past and present information on quantities and specifications for formulation of quotations. » Reviews and ensures necessary guidelines are being followed on Purchase Requisitions prior to their being forwarded for final approval. » Places orders via the most appropriate method available (i.e. phone, fax, email, online, etc.) » Contacts vendors to confirm Mohonk orders were received by them and are being processed as requested. » Maintains a log of all credit card purchases made for Auditors and Finance Office tracking. » Tracks backordered or missing orders as communicated by Requestors. » Places on-line orders, update credit card logs. » Processes routine purchase orders in conformity with current purchasing policies. » Maintains a log of open Purchase Orders. » Expedites purchase orders that have not arrived on a timely basis, at the direction of Purchasing Director. » Develops a working expertise of the everyday and weekly reports, such as Discount & Void Reports, Occupancy Reports and Food Trend as well as Period end beverage inventory and reports. » Maintains a par stock of stationery including Purchasing and Shared copier supplies, toner cartridges and copy paper for entire Oak Cottage building. » Maintains proper computer etiquette, including back up in conformity with company policy. » Maintain confidentiality and use discretion and proper judgment in all matters, at all times. » Maintains printed material in stock in an orderly manner, keeping up to date par levels plus delivering requested material to the Hotel. » Performs basic mathematical expertise including addition, subtraction, multiplication, division and perform and record cash/credit transactions accurately. » Prepares financial and administrative reports free of errors and omissions. » Follows policies and procedures relating to budgeting and purchasing. » Demonstrates organizational expertise, proofreading expertise, and produce well-written, error-free copies. » Works productively and efficiently with or without supervision when performing routine tasks. » Prepares administrative reports in a clear, logical manner. » Develop and maintain positive working relationships with other staff, vendors, and guests. » Demonstrates proficiency with Windows-located operating systems and uses software including MS Word, MS Excel, MS Outlook. » Inspect the work of others by sight for conformance to prescribed standards. » Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings. » Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, or stand for up to 3-4 hours at a time. » Lift up to 40 pounds from ground level to 5 feet and carries a distance of up to 20 feet with/ without assistance. Walk up to 2 miles per day. » Maneuver carts or dollies safely with loads up to 100 pounds up and down stairs, elevators, through passageways or outdoors up to 40 feet. » See close vision, distance vision, peripheral vision, depth perception, and capability to adjust focus. » Work additional hours beyond regularly scheduled work day (evenings and weekends) as necessary. » Work in office setting subject to continuous interruptions and background noises. » Work extended periods of time viewing a computer video monitor and/ or operating a keyboard. » File letters, correspondences, reports, etc. in file cabinet drawers ranging from 1’ to 7’ from the floor. » Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers. » Lgain and prosperously demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff. » Lgain and retain expertise of historical facts and information about Mohonk Mountain House. » Maintain a flexible work schedule including days/nights, weekdays/weekends, holidays, and during peak periods of business. » Maintain regular, predictable and punctual attendance during regularly scheduled work hours. » Develop and maintain positive working relationships with other staff. » Attend events, programs, and trainings as needed to enforce and support Mohonk Mountain House policies and culture. » Answers questions with accurate information and demonstrate a friendly and valuable personality by smiling, eye contact, initiating conversation and engaging with others. Qualifications required » Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving practice » High School Diploma. » expertise of hotel and business procedures preferred. » expertise of Mas100 Payment System and Adaco Purchasing Program preferred. Please note this job description is not designed to cover or contain a comprehensive listing of activities, tasks or responsibilities that are required of the employee for this job. tasks, responsibilities and activities may change at any time with or without notice. Profil / Compétences:
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