Administrative Assistant III - Offres d'emploi au Canada - jobs-ca.com

Union: Non-Union

New or Replacement Position: Replacement

Site: Toronto Western Hospital

Department: Toronto Western Administration

Reports to: Clinical Director

Hours: 37.5 hours per week

Salary: $56,667 - $70,824 

Shifts: Days

Status: Permanent Full-Time 

Closing Date: October 28, 2026
Position Summary

Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM), Infectious Diseases (ID), Medical Day Unit (MDU), Gastroenterology (GI), Dermatology (DERM), and Family and Community Medicine. This role requires sound judgment and a high degree of independence in carrying out the following responsibilities:

Duties
Managing and coordinating complex calendars and schedules (both electronic and written) for assigned personnel
Utilizing advanced word processing tools to prepare and format complex documents and materials
Organizing, coordinating, and planning meetings and events
Providing direct and/or functional supervision to designated staff
Monitoring, analyzing, and reporting on departmental budgets
Ensuring the smooth and efficient operation of the office
Developing and maintaining organized systems for electronic and paper filing and information retrieval
Performing a variety of clerical and administrative support tasks
Carrying out other responsibilities aligned with the job classification, as assigned

Completion of Grade XII or recognized equivalent
Completion of a recognized medical office or business administration program at the diploma level
Four (4) years related administrative experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment
Experience working in a health care environment, an asset
Excellent organizational and time management skills
Excellent interpersonal and customer service skills
Strong verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology, an asset
Preparing reports and presentation
Ensuring invoice payment and office account management

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.