Financial & Administrative Coordinator - Jobs and employment opportunities in Canada - jobs-ca.com

Date Posted: 10/09/2026
Req ID: 50512
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Molecular Genetics
Campus: St. George (Downtown Toronto)
Position Number: 00053750
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Molecular Genetics holds a leadership position in Canada and internationally as a premier venue for biomedical and life sciences research and education. We have over 100 faculty members. Our dynamic community of over 350 graduate students is engaged in M.Sc. and Ph.D. Program in Molecular Genetics. We offer a professional M.Sc. in Genetic Counseling as well as M.H.Sc. in Medical Genomics. Furthermore, the department provides a rigorous undergraduate specialist and major in Molecular Genetics and Microbiology. Our faculty, fellows, and students are highly acclaimed for pioneering phenomenal advances in some of the most exciting areas of modern science with a profound impact on human health.

As Financial & Administrative Coordinator, you will work as part of a dynamic team to support the financial and business operations of our department. You will be responsible for processing financial and payroll transactions, analyzing discrepancies and preparing financial reports to help advance our research goals and objectives. You will additionally support space planning and facilities management including, supporting logistical details for office/lab renovations. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role.

Your responsibilities will include:

Monitoring multiple budgets to ensure expenditures remain within budgeted allocations

Identifying and analyzing data discrepancies and taking necessary actions to correct errors

Processing financial and payroll transactions

Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts

Distributing incoming and outgoing mail and deliveries

Booking rooms and arranging catering

Determining logistical details required for office/lab renovations and moves including applying established standards to control the distribution of access to designated University spaces

Troubleshooting routine equipment repairs and maintaining an inventory of furniture and equipment

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience

Minimum three years' related finance experience preferably in a university administrative setting

Demonstrated experience processing high volumes of financial and payroll transactions in a fast-paced environment and balancing multiple, time-sensitive deliverables

Experience monitoring, recording, reconciling and reporting on funding accounts for grants and contracts

Experience forecasting and monitoring budgets

Experience preparing financial reports and spreadsheets and identifying discrepancies

Experience working with accounting programs and applying accounting principles is essential

Experience supporting office/lab moves and renovations and troubleshooting equipment repairs

Advanced proficiency with MS Office Suite, particularly MS Excel and proficiency with SAP systems, including Financial Information System (FIS), Human Resources Information System (HRIS), and Research Information System (RIS), or similar systems

Well-developed interpersonal skills and excellent communication skills (written and oral)

Strong numerical, accounting and analytical skills

Ability to work in a high volume environment that requires multi-tasking on varied duties and to prioritize effectively and work under pressure

Ability to explain detailed grant funding processes and provide recommendations/course of actions

Excellent problem-solving ability, organizational and planning skills; and ability to work independently and as a part of a team

Professionalism, accuracy, attention to detail, flexibility, tact, and ability to maintain confidentiality

Ability to interpret and apply guidelines and procedures using independent judgement and analysis

Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines

Demonstrated initiative and resourcefulness

To be successful in this role you will be:

Communicator

Diligent

Intuitive

Meticulous

Self-confident

Closing Date: 10/21/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Divisional HR Office Email:

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.