Administrative Assistant II - CIPP - Jobs and employment opportunities in Canada - jobs-ca.com

Union: Non-Union

Number of Vacancies: 1

New or Replacement: Replacement

Site: Toronto Western Hospital

Department: Comprehensive Integrated Pain Program (CIPP)

Reports to: Manager

Salary Range: $26.14 to $32.67 per hour

Hours: 37.5 hours per week

Shifts: Monday - Friday (0800 - 1600)

Status: Permanent Full-Time

Closing Date: November 12, 2026

Position Summary

The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.

Duties
Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
Performing reception responsibilities
Maintaining written and/or electronic calendar/schedule
Administering and monitoring billing procedures and departmental budgeting records
Ensuring efficient operation of the office, within the scope of authority
Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
providing functional supervision to lower classified clerical position(s)
performing clerical support functions
performing cross-functional responsibilities, as required
performing other duties consistent with the job classification, as assigned

Completion of Grade XII or recognized equivalent
Completion of a post- secondary office administration  program at the diploma level or equivalent
Three (3) years related administrative support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
Previous supervisory experience preferred
Experience working in a health care environment an asset
Very good organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Good knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and  use good judgment in assessing difficult situations
Knowledge of medical terminology an asset

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. 
Competitive offer packages  
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP  
Close access to Transit and UHN shuttle service 
A flexible work environment  
Opportunities for development and promotions within a large organization 
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) 

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. 

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.