File Admin I-TES (Temporary 6 months) - Offres d'emploi au Canada - jobs-ca.com

Be a part of a transformational journey with innovative talent and leading edge technologies.

Who WE Are:

TELUS Employer Solutions (TES) is a leading provider of HR Business Process Outsourcing (BPO) and innovative Talent Development solutions, with demonstrated experience delivering this suite of services to the public sector. We deliver the expertise and technology to enable our customers to focus on HR strategy and support their core business.

Our core business is the delivery of fully integrated Human Resources, Payroll & Payroll related services, Employee Contact Centre & Application Management Services.

As an Administrator I you will:

Administrators perform a wide range of administrative support functions within their applicable business unit for TES team members and contribute to effective client

Administrators ensure that active and inactive confidential files in their applicable business unit are maintained in a cost efficient way and in compliance with client policies and legislative requirements. Provides advice, guidance and assistance on records management issues to TES team members and contributes to effective client services.

Specific Accountabilities/Deliverables:

Administrative Support:

Sorts, distributes and proactively determines action on all incoming mail and faxes

Monitors electronic mail in-boxes, prints electronic incoming mail and proactively determines action

Monitors fax machines for incoming documents/transmits fax documents

Identifies priority mail items, attaches applicable related files (if required) and forwards to team members for processing and/or response

Collects, sorts and forwards all out-going mail as per TES standards

Maintains stationary and office supplies at sufficient level to support the activities of the business unit

Ensures printers, faxes. copiers. etc. are in good working order; contacts expert service personnel as required

Ensures paper supplies are maintained at each printer, fax or copier machine

Assists in the co-ordination of annual processes

Participates in calendar/fiscal year end and seasonal activities

Performs reception and counter services

Records Management:

Monitors and maintains accession records as per client policies and regulations

Identifies, classifies, codes, consolidates, deletes and creates new files as required (electronic and/or paper)

Review, verify, reconcile, and disposition various record types

Prepares, records, sorts and files documents as per client standards

Maintains storage of all records sufficient for accurate and timely retrieval when requested

Maintenance of physical files and folders held on and offsite

Assist in file and folder offsiting activities

Understands sensitivity of client information and maintains client confidentiality

Identifies and recommends routine improvements to operating efficiency and productivity and advises management of opportunities to modify existing processes

Openly shares relevant business experience and expertise with other team members

Other related duties

Qualifications

You're the missing piece of the puzzle

 With:

1-3 years in a Customer Service, Human Resources, Payroll, Occupational Health & Safety or Recruitment business setting, or related skills and experience

Experience using word processing, spreadsheet and e-mail applications (preferably MS Word, MS Excel and MS Outlook)

Experience with Records Management system(s)

Experience in research, analysis and information gathering

Experience on data bases i.e. PeopleSoft; Time & Labour, EDRMS, Recruitment Mgmt. System, Oracle CRM, Tab FusionRMS, etc.

Core capabilities required for all TES employees include:

Quality Client Service

Communicates with Impact

Teamwork and Leadership

Developing Self and Others

Innovation

Flexibility

Analytical Thinking

Business and Organizational Knowledge.

Market Capabilities

Market Capabilities are additional requirements for many roles in TES, and represent the expert skills our clients seek to help them solve complex business issues

Technical Skills

Developed knowledge specific to the specialty of the business unit

Hourly Wage: $26.10