Senior Executive Assistant - Jobs and employment opportunities in Canada - jobs-ca.com

The Opportunity

Reporting to the Chief Investment Officer / Chief Legal Officer and Chief Financial Officer, this role provides confidential, proactive support by managing schedules, meetings, communications, documents, travel, expenses, and sensitive information.

What You’ll Do

Manage complex executive calendars, priorities, meetings, and follow-ups.

Prepare agendas, minutes, briefing materials, presentations, reports, and correspondence.

Coordinate confidential legal, finance, governance, and corporate documents through review, approval, signature, filing, and distribution.

Arrange travel, offsites, events, expenses, invoices, and related logistics while liaising with internal and external stakeholders.

Identify, learn and apply new and emerging technology tools to improve how work is delivered

Support special projects, process improvements, confidential initiatives, and other executive assigned duties 

What You’ll Bring 

At least 7 years of progressive administrative experience, including 5 years supporting senior executives or C-suite leaders.

College diploma, university degree, or equivalent experience in business, office administration, legal administration, finance, or a related field.

Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint; document comparison and presentation experience are assets.

Highly organized, discreet, adaptable, and detail-oriented, with strong judgement, communication, initiative, and follow-through.

Ability to manage competing priorities independently and handle sensitive legal, financial, governance, personnel, and strategic information.

Comfortable using AI and digital tools, including Microsoft 365 Copilot, to support daily work and improve processes.

What We Offer

Competitive compensation and benefits 

Opportunities for leadership development and career growth 

A safe, inclusive workplace where you’re supported and appreciated 

A warm, welcoming culture inspired by our vision of making people’s lives better, driven by our mission to create happy, healthy, and meaningful lives for our residents 

Criminal Reference Check and Vulnerable Sector Screening required. Flexibility to work outside regular business hours during peak executive, Board, financial, legal, or governance periods.

Additional Requirements

Criminal Reference Check and Vulnerable Sector Screening required. Flexibility to work outside regular business hours during peak executive, Board, financial, legal, or governance periods.